Are you doing the best that you can?
When your in plant print facility doesn’t have the right tools, it certainly can’t do the job as well as it could.
That means you’ll be losing money as well as time.
Because you’re in competition with bigger printing plants, your in plant print facility needs to have high performance printing technology at your fingertips.
And that’s where EZY Printcost can make your life easier.
• Reduce wasted paper
• Increase efficiency
• Get more done in the same amount of time
• Make customers happy
But that’s not all that EZY Printcost can do for you.
Find out how you can save one staff member’s salary by using this software package.
You have a choice of a wide range of costing options
You’ll be able to calculate accurate times, prices and quantities in any number items to allow you ample flexibility. By inputing data, you’ll be able to guide your entire business to work more efficiently. The EZY Printcost system automatically calculates accurate prices over a wide range of quantities by ‘learning’ how your individual business works.
Flexible billing creates happy customers and happy inplant printers
Quickly and easily bill jobs to customers, certain cost centres and more – making billing effortless for a wide range of customers. There are several invoices styles and formats to choose from and you can also send these bills electronically. In the instance of recharging, this can be accomplished through the same system. You are also able to choose the frequency in which you invoice, as appropriate for the job and the customer.
Invoice all items at the same time
To easily invoice jobs, you can check off that they are complete and then choose an appropriate invoice. By doing this, all of the completed jobs will be invoiced instantly and saved to a custom list of archived work. This allows a full month’s work to be able to be invoiced in minutes with a related file being sent to finance for recharging as needed.
Invoice all items at the same time
KwEZY Printcost gives in plant print shops the advantage of being able to look at all company purchases and enter any number of cost centre codes. This allows you to use these codes for analysis at a later time. Or you could analyze the jobs by customer, cost centre, or within any other available information parameters that you choose.
Clearly designed in plant reports
EZY Printcost can create an extensive list of reports, specifically for in plant print shops. Pick from simple work lists or the more extensively written ‘performance indicators’ which show up to a year’s worth of information about costs, sales, and performance in one easy to read page.
Quick printing saves the day
You can place hundreds of quotes each day without hiring a new worker – even difficult or complex quotes take seconds. EZY Printcost allows you the ability to customize the entire process, practically automating the work and allowing you to produce three jobs a minute.
Online ordering with peace of mind
Your customers will safely and easily be able to place orders directly to your printing department over the Internet. However, if the customer does not have the authority to purchase the goods, the system checks to see if a supervisor can give that authority before starting the order.
You can set discounts for loyal customers
The most valuable customers you have are your repeat customers. With this in mind, EZY Printcost allows you the ability to set discounts and to offer flexible pricing. Certain customers can have unique rates for certain machines as well as profit percentages for unique processes.
EZY Printcost modules
With EZY Printcost Printcost software – the only management software specifically catering for the needs of the in-plant print shop – you can enter an order in seconds. Customised fields allow you to enter your budget code and cost centres, so ensuring that the jobs will be recharged correctly – to the right departments and on time – at month end. Jobs can be billed to any number of individual cost centres
Re-charge jobs automatically
Specific budget codes
Compile monthly finance reports
Links to Finance systems
Instant print to enter jobs in seconds
Specific routines for high -speed copiers
Invoicing & Recharge
Inplant Print Management
Overall progress is easily monitored
With the professional version, you can monitor your plant to be sure that you’re working at your maximum capacity. Easily compile and print data to have a visual representation of your efficiency and see where you might be able to make changes. Of course, you can also show these numbers to your clients to prove that you’re worth their time and money.
Preventing errors has never been easier
With EZY Printcost, you’ll be able to check all of your cost codes and each of your purchase orders entered to make sure that they are not duplicated and that they are accurate.
Instant click cost analysis saves you time
By importing copy charges directly from your copiers, you’ll be able to monitor each job and instantly bill the customer. When you use the same rates, the EZY Printcost system calculates the costs for both the paper and the copier. This allows orders to be added to your list and invoiced with other similar orders.
Instant click cost analysis saves you time
You have the ability to create a single job bag for larger print runs that must be charged to individual departments. With this feature, you only have to invoice the single job, but it will be received by multiple customers.
A complex pricing matrix capability is easy enough to understand
As the ordered quantity increases, most software programs offer automatic discounts. But since this might result in lowered profits for you, EZY Printcost has created a graduated pricing matrix to allow you to step prices down instead as more orders are placed.
Form management doesn’t have to be hard
You will be able to manage your standard form jobs, print jobs in bulk, manage stock levels and even deliver jobs as requested. The stock management module controls printing and issuing of print, no matter if the goods are created in-house or printed via outsourcing.
Why Should You Choose EZY Printcost for in plant printers?
• Recharge jobs directly to finance departments
• Fewer errors
• Justify the need to buy new machinery
• Customers can create orders online
• Easy to learn and use
• Quick data entry capability
• Creates a professional image
• Reduces staff costs
• Controls spending of customers
• Eliminates need for re-keying information
• Electronic invoicing• Eliminates need for re-keying information
EZY Printcost – streamline your estimating process and secure the future
We know the print business back-to-front, because we’ve worked in the industry ourselves. We’re familiar with how a job evolves, how work would typically flow through a print business and where it needs to flow smoother. We also understand why providing an efficient and cost-effective service is crucial to the impending future of any in-house printing facility.
At EZY Printcost we’ve taken that knowledge and provided the inplant printing function with a simple yet comprehensive estimating and business management software system. Every aspect of the production process, from estimates and printing through to delivery and accounting are now seamlessly integrated functions, in one easy-to-use software system.
Designed to revolutionise efficiency, EZY Printcost speeds up the repetitive but critical task of job estimating, it simplifies the complexities of accurate stock management and it maximises the productivity of the final billing process. It addresses those areas of print management that are complex, time consuming and labour intensive. It offers :
• Consistent, accurate pricing
• Repeat ordering in seconds
• Accurate job tracking, status reporting and performance monitoring
• Inplant re-charging by department, project code, etc
• Flexibility to cope with internal and external orders
• Full stock management with prompting on materials
• Improved response times
• A customised solution, however unique your set-up
With EZY Printcost on site, your print room will benefit from improved time management, less machine down-time, reduced costs, maximised productivity and above all, an impressive future!
Running a competitive and efficient printing department has never been easier than with EZY Printcost’s estimating and business management software system. The days of being an operating overhead are over. Now your future is sealed as a viable and irreplaceable corporate service!